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Professional Resignation Letter Generator

Create a professional resignation letter in minutes. Our AI-powered tool helps you resign with confidence and maintain positive relationships with your employer.

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Complete Guide to Writing a Resignation Letter

Everything you need to know about resigning professionally and maintaining positive relationships

What is a Resignation Letter?

A resignation letter is a formal document that notifies your employer of your intention to leave your job. It serves as official documentation of your departure date and helps maintain professional relationships during your transition.

Why You Need One:
  • Legal documentation of your resignation
  • Maintains professional relationships
  • Ensures smooth transition process
  • Protects your professional reputation
When to Submit:
  • 2 weeks before your last day (standard)
  • 1 month for senior positions
  • Check your contract for specific requirements
  • Submit after verbal discussion with manager

How to Write a Professional Resignation Letter

1
Header & Date

Include your contact information, date, and employer details at the top of your letter.

2
Professional Greeting

Address your direct supervisor or HR manager formally with "Dear [Name]" or "Dear [Title]".

3
Clear Statement

State your intention to resign clearly and include your last working day in the first paragraph.

4
Express Gratitude

Thank your employer for opportunities, experiences, and professional growth during your tenure.

5
Offer Transition Help

Offer to help train your replacement or complete pending projects during your notice period.

6
Professional Closing

End with a professional closing like "Sincerely" followed by your signature and printed name.

Professional Resignation Letter Preview

See how your resignation letter will look with our professional templates

[Your Name]
[Your Address]
[City, State, ZIP Code]
[Your Email]
[Your Phone Number]

[Date]

[Manager's Name]
[Title]
[Company Name]
[Company Address]
[City, State, ZIP Code]

Dear [Manager's Name],

I am writing to formally notify you of my resignation from my position as [Your Job Title] at [Company Name]. My last day of work will be [Date - typically two weeks from the date of the letter].

I am grateful for the opportunities for professional and personal growth during my time here. I have enjoyed working with the team and appreciate the support provided to me.

During my remaining time, I am committed to ensuring a smooth transition. I am willing to assist in training my replacement and completing any outstanding projects.

Thank you for your understanding. I wish you and the team continued success.

Sincerely,

[Your Signature]
[Your Printed Name]
Full template available with Premium

Includes AI-powered customization, multiple formats, and professional templates

Common Resignation Letter Mistakes to Avoid

❌ Don't Do This:
  • Don't criticize your employer or colleagues
  • Don't explain negative reasons for leaving
  • Don't submit without proper notice period
  • Don't be overly emotional or personal
  • Don't forget to proofread for errors
✅ Do This Instead:
  • Keep it positive and professional
  • Focus on gratitude and future opportunities
  • Give appropriate notice (usually 2 weeks)
  • Maintain a respectful, business tone
  • Review and edit before submitting

Ready to Create Your Professional Resignation Letter?

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Everything you need to know about resignation letters

The standard notice period is two weeks (14 days) for most positions. However, senior roles may require 30 days or more. Always check your employment contract for specific requirements and consider your company's policies.
It's not necessary to provide detailed reasons for leaving. Keep it brief and positive. You can mention "pursuing new opportunities" or "career advancement" if you want to provide context, but avoid negative comments about the company.
Both email and printed letters are acceptable, depending on your company culture. Email is common in modern workplaces and provides a timestamp. However, some traditional companies may prefer a printed letter. Consider following up a verbal conversation with written documentation.
Some employers may ask you to leave immediately upon receiving your resignation, especially in sensitive positions. This is normal and doesn't reflect poorly on you. Ensure you understand your final pay, benefits, and any severance arrangements.
It's not necessary to mention your new employer in your resignation letter. You can simply state that you're "pursuing new opportunities." If you have a good relationship with your manager, you might share this information verbally, but it's not required in the formal letter.